Pennant/Competition Rules – BENDIGO BOWLS DIVISION INC.

BENDIGO BOWLS DIVISION INC
PENNANT RULES FOR COMPETITION
No laws governing a sport can cope with every situation, and the laws governing the sport of lawn bowls are no exception. Unusual situations not covered within the laws can often arise.
The Laws of the Sport of Bowls (‘the laws’) have been drawn up in the spirit of true sportsmanship. So, if a situation arises that is not covered by these laws, then players, markers and umpires should use their common sense and a spirit of fair play, to decide on the appropriate course of action.
Rule 1. Pennant Competition:
Pennant Competitions shall take place each season between Clubs of the Bendigo Bowls Division.
Midweek Pennant and Weekend Pennant are two (2) separate Competitions.
Withdrawal of a Club side from a Pennant competition after the draw has been completed by the Pennant/Competitions Committee, may incur a fine of $200 to the offending Club.

Rule 2. Day and time of play:
Pennant Matches may be played at any time during the week, but no later than the Sunday of the week scheduled.
Matches may commence at an agreed day and time as arranged between the Club Side Managers to suit the competing teams. Should the Club Side Managers not reach agreement, then play is to commence at the programmed time and date.
2.1 Start Time. All Pennant Matches are to commence at the times as defined under Rules 2.1.1 and 2.1.2 (other than agreed alternate date/time).
Any rescheduled game must be approved by the Pennant/Competitions Committee: Early start times may be negotiated by the Side Managers.
2.1.1 Weekend Pennant: 1:00pm on Saturday (2 trial ends prior to starting time)
2.1.2 Midweek Pennant: 10:00am pre-Christmas and 9:30am post- Christmas on Monday (2 trial ends prior to starting time)
2.1.3 Starting Time Allowance. Thirty (30) minutes grace shall be allowed after the agreed/appointed time. Should one club fail to appear within 30 minutes of the agreed/appointed time, the Club ready to play may claim the match, except in cases of an accident when travelling, whereby a reasonable extension of time (no greater than an additional 30 minutes) shall be granted.
If a Midweek sectional match has not been completed by 3:30pm (pre-Christmas) or 3:00pm (post-Christmas) on Monday’s and Weekend sectional match has not been completed by 6:30pm on Saturdays (or after 5hrs 30 minutes if play commences at an alternative agreed time) play shall cease, but any end in progress shall be completed.

2.2 Pre-Match Practice: The conditions are as follows:
2.2.1 Home Side Prior to an hour before the commencement time, Home Side may practice on any rink other than the rinks or part of the rinks allocated to them for the match.
2.2.2 Visiting sides are not permitted to practice at the Away Venues on the day of competition.
2.3 Breaches of this Rule:
A breach in the first instance may result in a warning. A subsequent breach may result in the game being awarded to the opposition and/or loss of points. (Refer to penalties)

Rule 3. Divisions. The competition is to be played as follows:
The BBD shall conduct Pennant Competitions graded in numerical sequence 1,2,3,4 etc. in descending order of seniority between affiliated clubs in each season, in such Divisions and/or Sections or Grades as may from season to season be decided upon by the BBD.
Each Side in each Division or Section, as applicable, shall be drawn to play each other in such Division or Section at least once in arranged home and away (non- elimination) matches.
Each Side shall appoint a Side Manager who shall be responsible for the drawing of rinks and for the general management of any Side. The Home Side Manager shall be responsible for appointing an Umpire, who shall not be the Side Manager, and also for the forwarding of scores to the BBD Pennant Recorder.
3.1 Midweek Pennant: (Restricted Mixed competition)
3.1.1 Divisions 1 to 4 3 teams per Side (12 players)
3.1.2 Division 5 2 teams per Side (8 players).
3.1.3. Maximum of 2 men per rink playing lead or second only.
3.2 Weekend Pennant: (Open competition)
3.2.1 Divisions 1 to 6 4 teams per Side (16 players)
3.2.2 Division 7 & 8  3 teams per Side (12 players)
3.2.3 Division 9 2 teams per Side (8 players).

Rule 4. Selection of sides:
As per Bowls Victoria Region and Division Pennant Competitions Conditions of Play (Rule 10). Sides are to be selected with available players (male or female) in descending order of ability.

Rule 5. Number of ends:
Games to be of twenty-five (25) ends per rink.

Rule 6. Points system.
Pennant games will be decided on the following points system:
6.1 Sides of 16 (4 rinks): 2 points for a rink win and 10 points for aggregate.
6.2 Sides of 12 (3 rinks): 2 points for a rink win and 10 points for aggregate.
6.3 Sides of 8 (2 rinks): 2 points for a rink win and 10 points for aggregate.
6.4 Tied rink or tied games – the points are to be equally divided.
6.5 For a bye, no points shall be allocated unless there are more than 8 teams in a Division. When a bye occurs in a Division with more than 8 teams, the team having the bye will receive total match points available, plus 15 shots.
6.6 At the conclusion of sectional play, the total points accumulated shall decide the position of the clubs on the ladder. If total points are equal, then shots-up shall decide the position and, if these are equal, then percentage shall determine the position.
6.7 Unless permission has been granted by the Pennant/Competitions Committee a side which has defaulted in any match shall incur a match point penalty, with the total match points available for the game and 15 shots being awarded to the opponent of the offending side, and 15 shots removed from the defaulting side.

Rule 7. Promotion and Relegation.
Before the start of the next pennant season, Sides eligible for promotion and relegation will see the bottom side relegated, and top side (Grand Final winners) promoted, where possible. The Pennant Competitions Committee will decide upon the merits of promotion and relegation.
Club can have only one team in each Division unless in the lowest Division. Division shall consist of 8 teams only unless in the lowest Divisions.

Rule 8. Finals. The conditions for Pennant Finals are as follows:
8.1 All finals are to commence by 1:00pm (Weekend Pennant) and by 9:30am (Midweek Pennant) on the day programmed. A scheduled break is to be taken during the game if programmed by the BBD Pennant/Competitions Committee, with the same Committee also having the authority to alter the conditions of play as necessary.
8.2 Allocated venues will be selected by the Pennant/Competitions Committee at the end of the last home and away game.
8.3 The finals are to be played under the “Page System” for all Divisions. The conditions for playing the Finals are as follows:
8.3.1 Qualifying Final: 1st versus 2nd
8.3.2 Elimination Final: 3rd versus 4th.
8.3.3 Preliminary Final: Winner of Elimination Final versus
Loser of Qualifying Final.
8.3.4 Grand Final: Winner of Qualifying Final versus
Winner of Preliminary Final.
8.3.5 Semi-Finals and Finals shall be played right out unless it is impossible for one side to win in the number of ends remaining to be completed.
8.3.6 In Semi-Final and Finals games, should Sides have an equal number of shots at the completion of the game, an extra end or ends shall be played by all rinks to decide the winners. A toss of the coin will be conducted for every extra end.
8.3.7 During the Finals, the club highest on the ladder will be deemed to be the Home Side and shall be responsible for forwarding the Pennant Check Sheet to the Pennant Recorder.
8.3.8 In Finals play, Umpires will be appointed by the Umpires Panel.
8.3.9 Fees for finals shall be $5-00 per player payable to the host club. The host club are to provide cups, milk, sugar, tea and coffee.
8.3.10 All Finals will be played on neutral Greens
8.3.11 Greens are to run 13-16 seconds.

Rule 9. Player Eligibility:
9.1 Prior to the last four rounds of sectional play there shall be no restrictions on the interchange of players between the Sides of the Club.
9.2 For the last four rounds of sectional play, no Side shall include more than three players who have played the majority of their games during the season in a higher graded side.
9.3 A Side shall not include in any post sectional match, a player who during the current season has played in more than four matches (whether completed or not) in any higher graded Sides, unless the player has also played in four or more games (whether completed or not) in that competition (Midweek and Weekend Open) i.e. [must play 4 games in the respective Midweek competitions and the Weekend competition to be eligible to play in either sets of finals] or in the Side concerned and/or any lower graded Side.
9.4 In any post section match a Side shall not include any player who during the current season has played in less than four Pennant games for the club.
9.5 If a club is not certain of having sufficient members available (under Rule 9.3) it can apply to the Pennant/Competitions Committee for permission to play another nominated member or members and if permission is granted such member or members can play in any position other than Skip.
9.6 A Player will not play in more than one Side in the same round.

Rule 10. Substitutes & Replacement Players.
10.1 Prior to two hours before the commencement of the match, a Club may not introduce a replacement bowler under the provisions of Domestic Regulation 2.4 except for its lowest numbered side;
10.2 If a player becomes unable to play in the match for reasons arising after the commencement of the match, a substitute is permitted in accordance with Law 33.2 & DR 2.3. Only one substitute is permitted in each Team.

10.3 Incomplete Sides.
10.3.1 At the commencement of a game:
10.3.1.1 If at the time a match is due to commence a player is absent, DR 2.5 will apply.
10.3.1.2 A team with an absent player plays as though the Second is the missing player. The opponents with a complete team, the Second play consecutive bowls. (DR 2.5.1.1, 2.5.1.2 & 2.5.1.3).
10.3.1.3 The Skips of both teams carry the scorecard and update the score at completion of each end.
10.3.1.4 If the absent player arrives late, they must take their original place and enter the game at the completion of the end in progress.
10.3.2 After a game has commenced:
10.3.2.1 If a player who has commenced the match cannot continue and there is no eligible substitute available, a Team may play with an absent player. The absent player is deemed to be the second.
10.3.2.2 The Skips of both teams carry the scorecard and update the score at completion of each end.
10.3.2.3 The opponents with a complete team will have their second play consecutive bowls (DR 2.5.1.1, 2.5.1.2 & 2.5.1.3).
10.3.2.4 If a player who leaves the match subsequently becomes available they must re-join the team in their original place in the team at the completion of the end in progress.
10.3.2.5 If a substitute player is available, the Controlling Body may allow them to enter the game at the completion of the end in progress.

Rule 11. Tea Break.
11.1 Midweek Pennant. 30 minutes to be taken at 12 noon and includes Finals.
11.2 Weekend Pennant. 30 minutes to be taken at 3.15pm and include Finals

Rule 12. Adverse Weather:

12.1 Hot Weather

Note: When playing in warm or hot conditions, players are to take responsibility for their own wellbeing with suitable preparations before the game, and maintaining good hydration during the game.
Despite anything contained in these Hot Weather Rules, Side Managers may, by mutual agreement, abandon the game at any time due to the prevailing weather conditions.
12.1.1 Impact of Hot Weather on Pennant Games:
The Pennant/Competitions Committee may consider cancelling any round of scheduled games, prior to programmed start times, should any of the following “Hot Weather conditions” be forecast for the day of play;
 extreme temperatures (> 38 degrees C)
 high humidity (> 75%)
 “Health Alerts” (as issued by the Vic. Gov.)
 “Fire Danger Ratings” (Severe Rating and above)
N.B. Severe Fire Danger Rating: Hot, dry and windy
Extreme Fire Danger Rating: Very hot, dry and windy
Code Red Fire Danger rating: Very hot, dry and very windy
12.1.2 Weekend Pennant only:
12.1.2.1 Before the commencement of play, if the temperature reaches 38 degrees C at 11.30am on the day of play, all games will be cancelled.
12.1.2.2 If the temperature for the day of play on a Saturday is forecast to be in excess of 38 C on the Thursday prior at 6 pm, all games will commence on the Saturday at 10:00am (roll up at 9.30am) with a 30 minute break taken at 12 noon.
Games may also be arranged for another time.
12.1.3 For both Midweek and Weekend Pennant:
12.1.3.1 After the commencement of play, when the temperature reaches 38 degrees C, play will be suspended until the temperature drops below 38 degrees C.
12.1.3.2 If, owing to hot weather, a match has not commenced by 1.5 hours after scheduled starting time, it shall be abandoned, with points being shared between the competing Sides.
12.1.3.3 If a home and away match has been delayed or interrupted by hot weather, and a result cannot be achieved within 5 ½ hours from start of play, (including break) then it shall be abandoned, with points being shared between the competing sides.
12.1.3.4 If a home and away match has been delayed or interrupted by inclement weather, and has not been completed after 51/2 hours from start of play, (including break) then play shall be abandoned, however if a result can be achieved, then any ends in progress at that time must be completed.
12.1.3.5 Unless 50% of games in a Division are completed, the Pennant Competitions Committee will declare all games in that Division abandoned with points being shared between the competing sides. This includes games where the Managers have mutually agreed to abandon a game.
A walkover/bye will count as a completed match.
12.1.4 Monitoring of Temperature:
12.1.4.1 All temperatures referred to in these Rules shall be the temperature recorded at the Bureau of Meteorology Automatic Weather Station (AWS) in Bendigo, on the day of play.

12.1.4.2 The monitoring of the AWS temperature shall be by both Side Managers for each match on the day of play, whose decision shall be final. If they cannot agree, the Umpire will make a final decision.

12.1.4.3 Any team or side who continues to play after the temperature reaches 38 degrees C, shall be liable to either loss of points, disqualification and/or a fine.
12.2 Inclement weather
N.B. Inclement weather is usually referred to as severe or harsh weather that is cold and wet.
To ensure player safety and protection of Club assets, the following conditions will be applied during inclement weather for both Midweek and Weekend Pennant:

12.2.1 In cases of inclement weather due to rain, the Home Club Side Manager, after consultation with a Greens Committee member or other Club representative, shall make the decision as to the fitness of the Green for play, whether prior to commencement of play, or due to an interruption during play.

12.2.2 If, owing to inclement weather, a match has not commenced within 1.5 hours from the planned start time, it shall be abandoned, with points being shared between the competing Sides.

12.2.3 If a home and away match has been delayed or interrupted by inclement weather, and a result cannot be achieved within 5 ½ hours from start of play, (including break) then play shall abandoned, with points being shared between the competing Sides.

12.2.4 If a home and away match has been delayed or interrupted by inclement weather, and has not been completed after 51/2 hours from start of play, (including break) then play shall be abandoned, however if a result can be achieved, then any ends in progress at that time must be completed.

12.2.5 If a match is abandoned for a reason other than inclement weather (e.g. Emergency Volunteers call out), then total points will be shared.

 

12.2.6. Awarding points for abandoned games:
12.2.6.1 When play is abandoned by the Bendigo Bowls Division Pennant Competitions Committee for all matches in a round, the points will be shared as per a tied game.

12.2.6.2 When play has commenced, and the game is abandoned due to inclement weather the following will apply to All Divisions.
A game will become constituted after each rink has completed 15 ends.
The game will be awarded to the side who has the higher number of total shots at the time the game was abandoned (rule 6.1, 6.2, 6.3, 6.4.
If the game is abandoned prior to the above number of ends being completed, the maximum available points will be shared equally as for a tied game.

Rule 13. Umpire:
The Home Club shall appoint an Umpire of the day whose decision on any dispute shall be final, unless an appeal is lodged in writing together with a deposit of $50, with the Secretary of the BBD, within three (3) days of the agreed day of play. Such appeal to be dealt with by the Pennant/Competitions Committee whose decision must be accepted.

Rule 14. Bowls Discs: Approved coloured discs on bowls must to be used by Clubs.

Rule 15. Bowling Green:
15.1 Timing the Green. Shall be at the discretion of the Home Club. Greens where possible are to run between 13-16 seconds.
15.2 Greens Complaints.
The following procedures are to be followed where Teams have a complaint regarding the condition of Greens:
15.2.1 Any complaint shall be made in writing to the BBD Secretary.
15.2.2 The President or the Secretary of the Club concerned is to be informed and provided with a written copy of the complaint.
15.2.3 The BBD Pennant/Competitions Committee Chairman is to make arrangements for an inspection of the subject green with a Club representative present.
15.2.4 The BBD Pennant/Competitions Committee Chairman is to provide a report with recommendations to the BBD Pennant/Competitions Committee, and
15.2.5 The BBD Pennant/Competitions Committee is to consider the Committee Chairman’s report and take any action as deemed necessary.

Rule 16. Pennant Results. The following procedures are to be followed:

16.1 Home Side Managers (for both Weekend and Midweek competitions):
16.1.1 Match results are to be forwarded to the BBD Pennant Recorder via an e-mail or text message.
16.1.2 Check Sheets are to be completed correctly and forwarded to the BBD Pennant Recorder as soon as possible.
16.1.3 Failure to comply with Rules 16.1.1 and 16.1.2 above will result in
For a first offence A fine of $50.00
For a second offence Loss of points to Home Club.

SEE ANNEXURE G FOR DUTIES OF SIDE MANAGERS

16.2 BBD Pennant Recorder:
The Pennant Recorder is responsible for:
16.2.1 Recording all Team results at the completion of each round;
Maintaining the official Pennant Ladder.
Confirming the eligibility of player.

Rule 17 Death Of A Player On The Green:
If, after commencement of play in a home and away game, the death of a player occurs, the match will be immediately abandoned out of respect. The match points will be shared in accordance with procedures for a tied game.
If death occurs during Post Sectional play (Finals), the match will be postponed, and completed at a time to be determined by the Pennant/Competitions Committee.

Rule 18 Registration of Players:
All players MUST BE affiliated, registered and financial on the Bowls Victoria Club Membership Data Base (Bowls Connect) 7 days prior to the commencement of Pennant and Prior to playing any State Event.

Rule 19 Penalties for playing unregistered players:
19.1 Any side playing an unaffiliated or unregistered player will forfeit all points and shots awarded for that game
19.2 The opposition shall be awarded maximum match points plus 15 shots.
19.3 In State Events, any unaffiliated or unregistered player will be disqualified from the event.

Rule 20 Division Funds:
Invoices for 75% of the Annual subscriptions due to the BBD will be forwarded to Clubs by the Treasurer, based on last year’s membership, and payable by 31st August in each year.

Rule 21 Committee Reports:
After a meeting of each Committee, a report is to be sent to the BBD Secretary within 7 days.

Notes pursuant to the above BBD Rules for Competition

1. In addition to the above Rules, the Bendigo Bowls Division may incorporate provisions from the Bowls Victoria Region/Divisions Pennant Conditions of Play including;

1.1 Smoking on the green (defined as having a lit cigarette, pipe, cigar, electronic nicotine delivery system (ENDS) including e-cigs, e-cigarettes and any other form of smoking device) by a player on the green is not permitted. Failure to comply can result in the Umpire applying an Instantaneous Penalty.

1.2 The use of Mobile Phones/MP3 Players/iPods/iPads/Pagers/Communication Devices or other similar Sound/Communication Devices on the green by a player is not permitted. Failure to comply can result in the Umpire applying an Instantaneous Penalty.

1.3 The consumption of alcohol on the green by a player whilst a match is in progress is not permitted. A failure to comply can result in the Umpire applying an Instantaneous Penalty.

1.4 The Bowls Vic Victorian Open is a protected event and as such, the scheduling/playing of Pennant, scheduling and/or playing of rounds of Region or Division State Championships and, Club Championship events during this time, is prohibited. No exemptions will be approved for the conduct of Championship Events during the time of the Victorian Open.

2. BBD Sports Rage Policy: Where a written complaint/submission regarding inappropriate behaviour has been received by the BBD Board regarding the actions of a member, the BBD Board will immediately request a special meeting with the Board of the Club concerned. If a satisfactory response is not received from that Club, the BBD Board will make recommendations to Bowls Victoria in the strongest of terms.
ANNEXURE A

DUTIES AND RESPONSIBILITIES OF
THE PENNANT COMPETITIONS COMMITTEE
Committee members must be an affiliated member of a BBD member club.

1. This committee shall consist of a minimum of Eight (8) members with a minimum of three (3) of any gender who will be responsible for the conduct of Pennant and Competitions in the Bendigo Bowls Division. The committee’s primary responsibilities are:
1.1. To make, draw for, and arrange the program of inter-club Pennant Competitions;
1.2. To prepare a fixture program and Pennant draw for the coming season;
1.3. To arrange the efficient conduct of the Pennant Competition;
1.4. To arbitrate on any matters regarding the eligibility of players for Pennant Competitions and any other matters brought to its attention;
1.5. Inspect Club Greens and recommend Greens that are available and suitable for the playing of Pennant finals and Championship events ;
1.6. The Committee may co-opt members of affiliated Clubs of the Division to assist in the conduct of any tournament or competition;
1.7. Conduct all Bendigo Bowls Division events according to Bowls Victoria Rules for Competition;
1.8. For both Pennant and State events, all bowlers must be affiliated and financial on the Bowls Victoria Club Membership Data Base (Bowls Connect) to be able to participate in all events.

ANNEXURE B
DUTIES AND RESPONSIBILITIES OF
THE SELECTION COMMITTEE
Committee members must be an affiliated member of a BBD member club.

1. This committee shall consist of a minimum of three (3) members (Women’s Section) and three (3) members (Men’s Section) who will be responsible for the selection of Teams in the BBD. The committee’s responsibilities are:

1.1. For selection of Teams representing the BBD, the Committee shall:
1.1.1. Select players to comprise representative Sides for all matches played by BBD Sides against Intra-State, Inter-Divisions, Regions or special visiting Sides.

Also refer to Selection Policy and Selection Guidelines

ANNEXURE C
DUTIES AND RESPONSIBILITIES OF
THE JUNIOR BOWLS COMMITTEE
Committee members must be an affiliated member of a BBD member club.

1. This committee shall consist of a minimum of five (5) members who will be responsible for the development of junior bowls within the Region.

The committee’s responsibilities are:

1.1. Under 18 Development Committee
1.1.1. The Committee shall organise, manage and be responsible for the conduct of all Divisional events for under 18 bowlers of the BBD;
1.1.2. Conduct the BBD Under 18 Championships;

ANNEXURE D
DUTIES AND RESPONSIBILITIES OF
THE COACHING COMMITTEE
Committee members must be an affiliated member of a BBD member club.
1. This committee shall consist of a maximum of three (3) members.
The Committee shall:
1.1. ensure that Club coaches and potential Club coaches are properly educated in the methodology used in basic coaching;
1.2. be responsible for the procedures around the accreditation and re-accreditation of Club coaches; and
1.3. Conduct required coaching seminars in all areas of the Division.

ANNEXURE E
DUTIES AND RESPONSIBILITIES OF
THE LAWS AND UMPIRING COMMITTEE

All Committee members must be an affiliated member of a BBD member club.

1. This committee shall consist of a maximum of Three (3) members who shall each hold the National Officiating Accreditation Scheme card.
The Committee shall:
1.1. ensure that Club umpires and potential Club umpires are properly educated in the interpretation of the Laws and Rules of the Sport, and other umpiring skills such as measuring and marking;
1.2. be responsible for the procedures around the accreditation and re-accreditation of Club umpires;
1.3. maintain a panel of elite umpires to be used at Regional events;
1.4. be the committee responsible for the interpretation of all Laws and Rules as they relate to specific events; and
1.5. draft any suggested changes to the Laws of the Sport of Bowls for consideration by Bowls Victoria Laws and Rules Committee.

ANNEXURE F
DUTIES OF OFFICERS OF
THE BENDIGO BOWLS DIVISION INC

All Officers must be an affiliated member of a member club.

1. The duties of the Officers of the Bendigo Bowls Division Inc. are as follows:

1.1. The Chairman
1.1.1. Is the Executive Officer of the Division;
1.1.2. Shall not hold continuous office for any period longer than two (2) consecutive terms of one year, but shall be eligible to return to the BBD Board after completion of terms as Chairman;
1.1.3. Shall occupy the chair at all meetings other than sub-committee meetings;
1.1.4. In the absence of the Chairman for any BBD Board meeting, the Deputy Chairman shall chair the meeting, and if the Deputy Chairman is not present, then any other Office bearer, and if they not be available, then those present at the meeting shall appoint a Chairperson.
1.2. The Deputy Chairman
1.2.1. Shall deputise for the Chairman as required
1.3. The Secretary
1.3.1. Shall attend all meetings of the Division;
1.3.2. Shall carry out all those duties associated with the office of Secretary;
1.3.3. Shall keep and maintain a Register of all Members;
1.3.4. Shall maintain a Register of all Club Delegates;
1.3.5. Shall not be required to attend any sub-committee meetings; (e.g. Pennant Competitions, Selection unless invited);
1.3.6. Shall establish and maintain proper records and Minutes concerning all transactions, business, meetings and dealings of the BBD together with a record of those present at General and Executive meetings;
1.3.7. Shall provide and complete all necessary documentation in accordance with the Associations Incorporation (Reform) Act 2012;
1.3.8. Shall complete and lodge an Annual Statement to the Dept. of Justice as the Public Officer of the BBD, and
1.3.9. Shall retain all records and Minutes for a minimum of seven (7) years.

Note. The Chairman and Secretary shall be ex-officio members of all sub-committees where possible.

1.4. The Treasurer
1.4.1. Shall receive all monies through the Secretary and bank such monies as soon as possible;
1.4.2. Shall keep a faithful record of receipts and expenditure and of the assets and liabilities and all other financial transactions of the Region;
1.4.3. Shall ensure compliance with Tax Office requirements under the Associations Incorporations Act;
1.4.4. Shall prepare and submit a Statement of Affiliation Fees to all Clubs, annually;
1.4.5. Shall report the financial position of the BBD at each Executive and Division meetings;
1.4.6. Shall pay all accounts as approved by the BBD Board; (accounts over $500 must be approved by the Board)
1.4.7. Shall furnish a properly audited statement of accounts and balance sheet to the Annual General Meeting.

ANNEXURE G

DUTIES OF THE SIDE MANAGER

The Side Manager needs to be fully competent in all aspects regarding the Manager’s duties, and should be carefully chosen by Clubs for the role.
The Side Manager is responsible for;
• Being familiar with the Pennant Rules that are specific to the Side Manager
• Acting on behalf of the Side, whenever any decision has to be made by the Side Manager, under any Laws and Rules
• Applying the BBD Rules relative to “Adverse Weather”
• The Manager cannot be the Umpire on the day
Before the game, in collaboration with the opponent Side Manager, ensuring that;
• Writing the names of all players, including the correct spelling of names, on the scorecards and the Team Sheet
• The drawing for rinks is completed
• A suitably qualified Umpire is appointed for the game
After the game, in collaboration with the opponent Side Manager, ensuring that;
• Team Sheets are completed with all sections filled out in full
• Final scores are correct and points are allotted accordingly
• Match results are forwarded within one hour to the relevant BBD Pennant Recorder at the completion of the game, including byes, forfeits and abandoned games
The Manager’s role is an important one, and in recent years there have been omissions and errors made with Team sheets, match result notifications and interpretation of the Rules.
Following recent continuous issues with Team Sheet inaccuracies and non-notification of match results, the BBD Board has decided that failure to fulfil these duties satisfactorily, will result in the Home Side being penalised as follows;
• For a first offence, a fine will be imposed
• For a second offence, loss of match points.
Therefore it is very important for Clubs to ensure that each Side Manager is fully conversant with, and satisfactorily completes, the duties of the role.
ANNEXURE H

CODE OF ETHICS
AND CODE OF CONDUCT FOR SPORT

1. Bowlers shall at all times (both on and off the green) conduct themselves in a manner that does not reflect unfavourably on Bowls, fellow Bowlers, the BBD and BV. Failure to do so will render the Bowler liable to disciplinary action under BBD Regulations.

2. All Bowlers and Clubs shall abide by the Victorian “Code of Conduct for Community Sport”. This Code requires all persons associated with a sport to have a responsibility to ensure participation in any community sport event, is free from any anti-social behaviour, both on and off the playing field, which would prevent others from taking part and getting active. BV strongly endorses the principle that every person (be they a spectator, player, club member, official, participant, administrator, coach, parent or member of the community) who is involved with Bowls, should work to ensure;
2.1 Inclusion of every person regardless of their age, gender or sexual orientation;
2.2 Inclusion of every person regardless of their race, culture or religion;
2.3 Opportunities are made available for people of all abilities to participate in the sport and develop to their full potential;
2.4 Respect is shown towards others, the club and the broader community;
2.5 A safe and inclusive environment for all;
2.6 Elimination of violent and abusive behaviour; and
2.7 Protection from sexual harassment or intimidation.

3. Persons who fail to meet these standards may be subject to action by BV.

Annexure I

BENDIGO BOWLS DIVISION INC.

SOCIAL MEDIA POLICY (April 2019)

RESPONSIBLE OFFICERS: Board Chairman & Secretary

AUTHORITY: Board Executive

APPLICABLE FORMS: Nil

ADOPTED BY BOARD: April 2019

NEXT REVIEW DATE: April 2022

Background:
Social media is changing the way the world communicates, and provides an opportunity for many people, including club members, to interact socially through a common portal. However because of a possible threat of inappropriate use and the negative outcomes associated with such inappropriate use, the Division must ensure to the best of its ability, that adequate measures are in place, to safeguard the Division and its members against any impacts from such inappropriate use.
This Policy is one avenue of providing such measures.
Purpose:
Social media offers the opportunity for members to gather in online communities of shared interest and create, access, or share content. For the purpose of providing guidance to Members when they are interacting with the Division’s social media outlets, this Policy suggests a few guidelines towards providing helpful and practical advice for members, including how they can be an identifiable member of the Bendigo Bowls Division Inc., when they are operating on the internet.
Guidelines:
The following guidelines must be adhered to by Members when they are using social media that is associated with Bendigo Bowls Division.
1. Use common sense
Whenever you are unsure as to whether or not the content you wish to share is appropriate, seek advice from others before doing so or refrain from sharing the content. When using social media, the lines between public and private, personal and professional, may be blurred. Remember you are a member of the Bendigo Bowls Division.
2. Be responsible for what you publish
Take responsibility for what is published, and exercise good judgement. The world, and internet, it full of varied opinions, be careful of what you are saying.
When using social media you should be considerate towards others and should not post any information if you have been asked not to, or where consent has not been sought and given. You must also remove information about another person if that person asks you to do so.
Ensure that all your communications are respectful and courteous. Comments may be seen by the media or competitors and could impact negatively on you and/or the Division.
3. Protect confidential information
Any information that is posted through the internet can be seen by anyone and everyone around the world. Once it has been seen it can never be fully removed. Therefore, remember to only list information you would be happy for everyone in the world to read.
When using social media, you must maintain the privacy of sensitive and personal information as it relates to Bendigo Bowls Division.
4. Gaining permission when publishing a person’s identifiable image
You must obtain express permission from an individual before use a direct, clearly identifiable image of that person. You should refrain from posting any information or photos of a sensitive nature.

5. Respect copyrights and fair use
Always give people proper credit for their work, and make sure you have the right to use any information before it is published.
6. Discrimination, sexual harassment and bullying
The public in general, as well as Bendigo Bowls Division members reflect a diverse set of customs, values and points of view. You must not post any material that could be considered to be offensive, harassing, discriminatory, embarrassing, intimidating, sexually explicit, bullying, hateful, racist, sexist or otherwise inappropriate.
7. Reporting a breach
If you notice inappropriate or unlawful content online relating to Bendigo Bowls Division or any of its members, you should report the circumstance immediately to the Chairman or Secretary.
8. Disciplinary process and consequences
Members of Bendigo Bowls Division who breach this policy may be referred back to your Club or Bowls Victoria to take disciplinary action..

ANNEXURE J

BENDIGO BOWLS DIVISION
SELECTION POLICY

Responsible Officers: Selection Committee
Approved By: Executive Committee
Date Adopted: April 2019
Next Review Date: April 2022

1. Purpose
The purpose of this policy is to provide a transparent selection process, establish the basis for selection decisions & bowler’s rights in relation to such decisions.
2. Objective
The objective of this policy is to ensure competitive & compatible teams are selected to represent the Bendigo Bowls Division Inc. in all Competitions.
3. Principles
The guiding principles that apply to the Selection Policy are as follows:
a) All players are to be made aware of this Selection Policy.
b) The selection process will be transparent in all aspects.
c) Impartiality and consistency in all aspects of the selection process.
d) Each player is to be treated equally and without bias or discrimination in the selection process.
e) Players will be selected on merit, ability and compatibility to play in the highest level of competition that they are capable of playing within the guidelines of this policy.
f) Management of expectation is a critical element of the selection process and it is the responsibility of the Selectors to communicate to players the reasons for decisions and to provide players with constructive feedback if and when requested.
g) The selectors will at all times apply the principle of natural justice to the selection process.

4. Selection Committee

The Selection Committees will be elected by nomination at the Annual General Meeting each year from the nominations received. The Selection Committee will consist of a minimum of 3 members.
The Chair of Selectors shall be chosen by the Selection Committee.
Whilst the aim of the Selection Committee is to be objective in their appraisal of players, an element of subjectivity will always be present in the selection process. At times, the subjective opinion of the Selection Committee may differ from that of an individual. If a player is genuinely aggrieved by a decision, an appeal may be submitted in accordance with Section 7.
Role of the Chair

 Arrange meetings of Selectors and oversee the selection process to ensure decisions are in accordance with the principles of this policy.
 To communicate with players who have been promoted or relegated and to provide honest and open feedback.
 In situations of late player withdrawal, the Chair will be responsible for re- arranging sides appropriately and communicating changes to those affected.
 Posting the team on the appropriate media.
 Is the first contact for players with selection concerns or issues.
Role of the Selectors

 To select teams in accordance with the principles of this policy.
 To seek feedback from side Skips in relation to the player performance.
 To coordinate trial games according to the Selection Guidelines.
 To ensure a Team Manager is nominated as required and is aware of their responsibilities.
 To ensure all allowances are paid in accordance with the appropriate policy.
 To assist the Chair with any administrative duties relating to sides.

5. Selection Criteria
While attempting to define the objectives on which to base team selections, it is widely recognised that there is a high level of subjective judgment required by Selectors, therefore meeting the expectations of both Division and individuals will not always be achievable.
To be eligible for selection, players must be full financial members of their respective Bowls Club Inc. Players transferring affiliation from another Division must have a full clearance appropriately sanctioned by Bowls Victoria.
As a general guideline, the best players will be selected for each team and will be measured against the following criteria:
 Commitment and Attitude – towards the goals of the Bendigo Bowls Division success and positive attitude towards fellow players and guests.
 Performance – ability, competitiveness and current form as demonstrated in Club and Division events.
 Feedback – based on information gathered from score card analysis, divisional results and reports from Skips and Team Managers.
 Physical Fitness – suitability for a particular role.
 Team Balance and Compatibility – player interaction with other team members will be considered however, it must be recognised that rinks need to be balanced to provide the best possible chance of success for the Division.
 Individual Aspirations – will be recognised as far as possible and will be considered.
 Training – to improve and develop a players skills is an important aspect and will be favourably considered during the selection process.

Factors that may affect selection:

 A players’ commitment for the full season of events and availability for selection in any given side will be favourably regarded.
 Players who become unavailable for any reason will not automatically be selected in the same rink or position upon their return, particularly if the replacement player’s retention is warranted.
 Players must advise of any unavailability dates as soon as they are known.
 Breaches of the Bowls Victoria General Code of Conduct – Appendix A.
 Breaches of the Bowls Victoria Player Code of Conduct – Appendix B.
 Breaches of Bowls Victoria Rules for Competition Rule 1 – Qualifications and Definitions.
 Except where limitations are due to medical conditions, players who limit who they will or won’t play with, or what side or position they must be selected in as a condition of their availability, adversely risk affecting their own selection outcome.

Alcohol Consumption

 Players are not to consume alcohol to a level that could impede personal or team performance at any time before or during an event.

Uniform & Attire

 Players are to ensure they are correctly attired for each game. All other attire (including hats), must be Bowls Australia approved and bear the official logo.

6. Selector solidarity
It is essential that the Selection Committee maintain a position of solidarity during the ongoing selection process. It is divisive and counter-productive to disclose or discuss personal details of deliberations, comments &/or opinions raised during the selection process outside selection meetings. Confidentiality is an essential element of all good selection programs.

7. Appeal Process
All players have the right to discuss their selection by requesting a meeting with the relevant Selection Committee.
The only grounds of appeal against a selection decision will be where an aggrieved player can provide evidence that the decision of the selectors is not in accordance with the policy principles & selection criteria or was influenced by bias or discrimination.
Appeals must not be raised with individual Selectors under any circumstances.
Following discussions with the Selection Committee, if a player is still not satisfied a written appeal may be lodged to the Appeals Committee. The written appeal is to be submitted to the Division Chairman or Secretary.
The Appeals Committee will convene a meeting to review the decision within five days and advise the Appellant and the Selection Committee of the outcome.
The Appeals Committee will comprise of three members from the Executive Committee. The decision of the Appeals Committee will be final.
Should any member of the Appeals Committee have a conflict of interest with regard to a particular decision, they shall withdraw from the Committee and be replaced by a board member to be nominated by the President.
8. Definitions
Natural Justice in selection requires the following three elements:
1) The player must be aware of the selection criteria.
2) The player must be given the right of appeal.
3) The Selectors must make their selection without bias
SELECTION POLICY – APPENDIX A
GENERAL CODE OF CONDUCT

A Member of Bowls Victoria, a Member Club, Group, District, Association or an Affiliated Club or a person required to comply with Bowls Victoria Member Protection Policy, must meet the following requirements in regard to their conduct during any activity held or sanctioned by Bowls Victoria, a Member Club, Group, District, Association or an Affiliated Club and in any role they hold within Bowls Victoria, a Member Club, Group, District, Association or an Affiliated Club:

1. Respect the rights, dignity and worth of others.
2. Be fair, considerate and honest in all dealing with others.
3. Be professional in, and accept responsibility for, your actions.
4. Make a commitment to providing quality service.
5. Be aware of, and maintain an uncompromising adherence to, Bowls Victoria standards, rules, regulations and policies.
6. Operate within the rules of the sport including national and international guidelines which govern Bowls Victoria, the Member Clubs, Groups, Districts, Associations and Affiliated Clubs.
7. Do not use your involvement with Bowls Victoria, a Member Club, Group, District, Association or an Affiliated Club to promote your own beliefs, behaviours or practices where these are inconsistent with those of Bowls Victoria.
8. Demonstrate a high degree of individual responsibility especially when dealing with persons under 18 years of age, as your words and actions are an example.
9. Avoid unaccompanied and unobserved activities with persons under 18 years of age, wherever possible.
10. Refrain from any form of harassment of others.
11. Refrain from any behaviour that may bring Bowls Victoria, a Member Club, Group, District, Association or an Affiliated Club into disrepute.
12. Provide a safe environment for the conduct of the activity.
13. Show concern and caution towards others who may be sick or injured.
14. Be a positive role model.
15. Understand the repercussions if you breach, or are aware of any breaches of, this Code of Conduct

SELECTION POLICY – APPENDIX B
PLAYER CODE OF CONDUCT

In addition to Bowls Victoria’s General Code of Conduct, a Member must meet the following requirements in regard to their conduct during any activity held or sanctioned by Bowls Victoria, a Member Club, Group, District, Association or an Affiliated Club and in their role as a player/participant in any activity held by or under the auspices of the Bowls Victoria, a Member Club, Group, District, Association or an Affiliated Club:

1. Respect the rights, dignity and worth of fellow players, coaches, officials and spectators.
2. Do not tolerate acts of aggression.
3. Respect the talent, potential and development of fellow players and competitors.
4. Care for and respect the equipment provided to you as part of your program.
5. Be frank and honest with your coach concerning illness and injury and your ability to train fully within the program requirements.
6. At all times avoid intimate relationships with your coach.
7. Conduct yourself in a professional manner relating to language, temper and punctuality.
8. Maintain high personal behaviour standards at all times.
9. Abide by the rules and respect the decision of the official, making all appeals through the formal process and respecting the final decision.
10. Be honest in your attitude and preparation to training. Work equally hard for yourself and your team.
11. Cooperate with coaches and staff in development of programs to adequately prepare you for competition at the highest level. Hit the green, Jack and be bowled over!!

DIVISION SELECTION GUIDELINES

Guiding Principles
The Bendigo Bowls Division Inc. Selection Policy underpins these guidelines and was developed to provide a transparent selection process, establish the basis for selection decisions & bowlers’ rights in relation to such decisions.
Sides shall be selected to maximise performance and achieve the best result possible; as well as taking into consideration the spirit of the game.
Our Values
 Respect – For players and fellow Selectors
 Consistency – In application of principles
 Accountability – For decisions & actions and to assist players to take responsibility for their performance
 Unity – All decisions become one
Selection Criteria
 Commitment and Attitude – towards the goals of the Bendigo Bowls Division success and positive attitude towards fellow players and guests.
 Performance – ability, competitiveness and current form as demonstrated in Club and Division events.
 Feedback – based on information gathered from score card analysis, divisional results and reports from Skips and Team Managers.
 Physical Fitness – suitability for a particular role.
 Team Balance and Compatibility – player interaction with other team members will be considered however, it must be recognised that rinks need to be balanced to provide the best possible chance of success for the Division.
 Individual Aspirations – will be recognised as far as possible and will be considered.
 Training – to improve and develop a players skills is an important aspect and will be favourably considered during the selection process.
Feedback and Communication
Selectors will communicate regularly regarding the performance of players with Skips. Selectors may also regularly seek feedback from players other than Skips as required.
Selectors will endeavour to personally advise the players concerned when making changes to sides, providing feedback on the reasons for change.